A receptionist is a person who does office or administrative chores. Usually, the task is completed at a waiting room like a business or organisation’s lobby or front desk. The term “receptionist” refers to a worker employed by an organisation who is in charge of greeting clients, patients, and visitors as well as returning phone calls. Also, look at the top 10 WFH jobs in Mumbai.
Here are the Top 10 Receptionist Jobs in Mumbai
- Receptionist
Company name – SUPERPACK Mumbai Pvt Ltd
Salary – ₹15,000 – ₹20,000 a month
Job Type – Full time
Job Description –
- Meeting and greeting clients
- Booking meetings
- Arranging couriers
- Keeping the reception area tidy
- Answering and forwarding phone calls
- Screening phone calls
- Sorting and distributing post
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Managing diaries and organising meetings and appointments. Many PAs control access to the manager/executive.
- Booking and arranging travel, transport and accommodation.
- Reminding the manager/executive of important tasks and deadlines.
- Typing, compiling and preparing reports, presentations and correspondence.
- Managing databases and filing systems.
- Implementing and maintaining procedures/administrative systems.
- Liaising with staff, suppliers and clients.
- Collating and filing expenses.
- Conducting research on behalf of the MD.
- Organising the manager’s personal commitments including travel or childcare.
- Benefits: Cell phone reimbursement, Provident Fund
- Schedule: Day shift
- Experience: total work: 3 years (Required)
- Language: English (Required)
- Willingness to travel: 25% (Preferred)
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- Front Office cum Admin
Company name – Altus Pro. staffing and educom pvt.ltd
Salary – ₹25,000 – ₹30,000 a month
Job Type – Full time
Job Description –
- Keep front desk area neat tidy and presentable with all necessary material
- Greet and welcome visitors and guests
- Attend queries / complaints about the office management of internals stakeholders in an
- efficient manner
- Attend all incoming calls and redirect them to the concern person or keep messages
- Receive letters, packages etc. and distribute them in a proper manner
- Before receiving any political party, legal courier, register post need to check with legal
- department.
- Monitor office supplies and place orders as and when required
- Keep updated records and files of office management
- Monitor consumption of stationary, toiletry etc.
- Make sure guests, visitors, and employees are wearing masks, shoes, cover, and hand gloves.
- Gently check with visitors about covid vaccine (Fully vaccinated or not)
- Take up other duties as assigned (travel arrangements, schedules etc.)
- Assisting & escorting guests as per the requirement.
- Female Candidate will be preferred only
- Schedule: Morning shift
- Experience: total work: 5 years (Preferred)
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- Front office Executive
Company name – New Horizons Child Development Centre
Salary – ₹15,000 – ₹23,000 a month
Job Type – Full time
Job Description –
- To adorn a dignified, professional, respectful and courteous attitude towards Colleagues, Seniors, Parents, Children and any guests visiting New Horizons.
- To have an approachable smile while communicating with the internal and external customers i.e., Colleagues, Therapists, Seniors, Parents, Children and Guests.
- Medium of Communication with Parents and Guests has to be Only English, unless they are more comfortable with some other Language.
- Greeting and assisting parents and team members in the most courteous, calm and helpful manner, whether in person or telecommunication.
- To independently handle the flow of Parents, Children and Guests and lead them to a successful visit by creating a high degree of comfort & ease.
- Should have an Interactive attitude with Parents and should communicate effectively and completely.
- Scheduling OPD appointments
- Scheduling Appointments for Evaluations and New Horizons Development Programs to Parents.
- OPD conversion: making sure that the parents book the appointments after meeting the Developmental Paediatrician.
- Develop and maintain a daily Therapy Schedule.
- Graduate in any discipline
- Excellent communication skills
- Good knowledge of MS-Excel and Word, Software skills
- Ability to work in a Team
- Flexibility with time to work extra hours when the project requires
- Schedule: Day shift ; Evening shift
- Education:Diploma (Preferred)
- Experience: total work: 1 year (Preferred)
- Language: Hindi (Preferred) ; English (Preferred)
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- Front Office Receptionist
Company name – M M LEGAL PARTNERS
Salary – From ₹1,50,000 a month
Job Type – Full time
Job Description –
- Looking for a Smart Female Candidate with good communication & interpersonal skills, problem solving.
- Candidates should have good communication skills.
- Welcome visitors by greeting them, in person or the telephonic, answering and referring inquiries.
- Perform other clerical receptionist duties such as filing, photocopying & Responsible for handling front office reception.
- Monitor office supplies and place orders when necessary.
- Assisting the HR for documentation and coordination work.
- Ensure knowledge of staff movements in and out of organisation.
- Confident and self-motivated with a positive attitude.
- Proactive and detail-oriented with good multitasking skills.
- Ability to understand and carry out oral and written instructions and request clarification when needed.
- Any Graduate / under graduate
- Place of work : Bandra
- Benefits: Commuter assistance
- Schedule: Day shift
- Supplemental pay types: Yearly bonus
- Experience: total work: 5 years (Preferred)
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- Front Desk Receptionist
Company name – Sk outsourcing Pvt Ltd
Salary – ₹15,000 – ₹30,000 a month
Job Type – Full time
Job Description –
- Serve visitors by greeting, welcoming, and directing them appropriately.
- All kinds of reception and admin work.
- Handling all types of professional calls and directing to the right department.
- Maintaining all kinds of bills and registers and also handling attendance etc.
- Travel desk arrangements for staff and management.
- Taking care of monthly Travel Management & also related to VISA process & other documentation in coordination with agency
- Collating & Filing Monthly Reports received from various sites
- Coordinating between various sites for meetings & events conducted & timely reports & data submission
- Handling all incoming/outgoing correspondence/calls pertaining to office staff.
- Maintain an up to date work order file and other documentation related to various projects & departments
- Coordinate with other functions/ employees to seek information required by the supervisor like periodic reports, project updates, etc
- Perform printing, faxing, typing of internal memos and letters/emails to various authorities
- Ensure booking of meeting rooms, making arrangements for video conferencing & for lunches during meetings, etc
- Ensure allocation of work to office boys for document deliveries outside the office
- Follow up with respective departments for timely submission of Reports & Presentations
- Getting timely approvals & submission of travel vouchers for the employees & maintaining a tracker for the same as well
- Arrange weekly, monthly, quarterly meetings with concerned departments / sections / branches.
- Responsible for calendar management, coordination of a variety of executive meetings.
- Office documentation and maintain confidentiality of information.
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- Front Office Executive
Company name – Hind Terminals Pvt Ltd
Salary – ₹20,000 – ₹30,000 a month
Job Type – Full time
Job Description –
- Greeting visitors/customers/stakeholders in person or over telephone, answering their queries or referring them to concerned department/person
- Handling incoming and outgoing couriers and ensuring tidiness of reception area
- Providing new phone connections, handling issues with existing phone connections
- Coordinating with food vendors etc. for routine work as well as performance issues and organising snacks/breakfast/lunch for clients/internal meeting by coordinating with admin head and caterer
- Coordinating with stationery vendor to maintain supply of stationery
- Professional attitude and appearance,pleasant demeanour
- proficiency in verbal and written communication skills, organised and having customer focus.
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- Front Office Receptionist
Company name – My Home Foundation Group (Puri Creators)
Salary – ₹20,000 – ₹25,000 a month
Job Type – Full time
Job Description –
- Greet and welcome guests as soon as they arrive at the office. Notifies company personnel / concerned person of visitor arrival. Direct visitors to the appropriate person and office. Guest/Visitor’s waiting at the reception should be offered water/tea/coffee. Maintain a record of visiting guests in the register.
- Attend and answer each call with the appropriate greeting. Answer, screen, and forward incoming phone calls to the concerned department.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
- Overseeing the front office operations and maintaining the contact list of visitors and general administration.
- Maintain records of all walks in visitors / telephonic enquiry. Order front office supplies and keep inventory of stock.
- Checking all the areas to be cleaned and updating the same on the checklist sheet.
- Keep updated records of office expenses and cost.
- Maintaining records for all the stationary bills/ couriers and filling them. Knowledge/Handling of letter dispatching /Maintain Inward /Outward Registers.
- Highly Presentable and smart
- Proven experience as front desk representative, agent or relevant position.
- Proficient in English (oral and written)
- Strong communication and people skills
- Good organisational and multitasking abilities
- Problem-solving skills
- Customer service orientation.
- Candidate from Western Line Preferred.
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- Receptionist
Company name – Elgiva Business Solutions
Salary – ₹30,000 – ₹45,000 a month
Job Type – Full time
Job Description –
- Implements day-to-day operations of a variety of office services and follows established procedures and guidelines to provide timely and effective clerical support.
- Answers all incoming telephone calls, whether internal or external, provides information and forwards them appropriately, takes messages and schedules appointments
- Welcomes visitors of the company, determines the nature and purpose of visit, informs the respective staff members and guides or escorts them accordingly
- Checking Canteen stock on a weekly basis. Ordering consumable materials, checking monthly bills, taking care of service-related issues and ordering materials that are deficit
- Taking care of office cars, checking Log Books on weekly basis
- Manage company car drivers’ annual leaves, reimbursement of over-time charges etc.
- Keeping employee contact list updated, once a month
- Handling monthly invoices and clearing them on time
- Keeping a stock of Medicines and placing order, if required
- Arranging Logistics for office staff, Guests, Seminar participants, Seafarers as and when required
- Helping employees travelling abroad for activation of international roaming pack and necessarily follow-up
- Handling mobile billing related queries
- Arranging stationery kits for the new joiner, as per request
- Follow up for the delivery of the shipments stuck in customs for documentation or customs duty purpose without delay
- High School Diploma or equivalent
- At least 3 years’ experience within a large organisation dealing with reception
- Excellent customer service
- Very good communication skills
- Good organising and planning skills
- PC literacy
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- Secretary
Company name – inpack Industries pvt ltd
Salary – ₹20,000 – ₹30,000 a month
Job Type – Full time
Job Description –
- Answering calls, taking messages and handling correspondence
- maintaining diaries and arranging appointments
- Good Communication Skills
- typing, preparing and collating reports
- filing
- organising and servicing meetings (producing agendas and taking minutes)
- managing databases
- prioritising workloads
- implementing new procedures and administrative systems
- liaising with relevant organisations and clients
- coordinating mail-shots and similar publicity tasks
- logging or processing bills or expenses
- acting as a receptionist and/or meeting and greeting clients
- if more senior, recruiting, training and supervising junior staff.
- Schedule: Day shift
- Experience: total work: 3 years (Preferred)
- Language: English (Preferred)
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- Front Desk Receptionist
Company name – COLUMBIA PETRO CHEM PVT. LTD.
Salary – Up to ₹4,00,000 a year
Job Type – Full time
Job Description –
- Keep the front desk tidy and presentable with all necessary material.
- Answer all incoming calls and redirect them or keep messages
- Handling EPABX system
- Handling inward & outward calls, transferring to the concerned officers
- Noting & writing down messages and distribute them
- Greet and welcome guests
- Keep updated records and files
- Monitor office supplies and place orders when necessary.
- Inventory management
- Managing – housekeeping staff
- Pantry management
- Maintaining the meeting room/boardroom
- Annual maintenance of all (AMC)
- Smart & presentable with 3+ years experience.
- Should be nearby, preferable Western Line.
- Proven experience as front desk & admin representative.
- Good organisational and multitasking abilities.
- Proficient in English (oral and written).
- Shift timing 9:00 am 7:00 pm / 10:00 am – 8:00 pm / 12:00 pm – 9:00 pm.
If you’re a trained receptionist looking for jobs in mumbai, we have a great opportunity waiting for you. Gigin is the platform where you can find your perfect receptionist job, executive assistant job or virtual assistant jobs.
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